Paid right. Filed on time. Cared for.
One platform for HR, attendance, payroll and compliance across your sites. PF, ESIC, PT, LWF and TDS are worked out state by state, and every figure shows its working.
Who's at the desk this month?
| Site | Staff | Attendance | Payroll | Cost |
|---|---|---|---|---|
| Pune · MH | 520 | Locked | Calculated | ₹2.31 Cr |
| Chennai · TN | 410 | Locked | Calculated | ₹1.86 Cr |
| Vizag · AP | 310 | Locked | Calculated | ₹1.41 Cr |
| Total | 1,240 | ₹5.58 Cr |
Run payroll that's already checked
Attendance is locked at every site, so the run calculates for everyone at once. Review the variance, lock it, and the bank file and statutory files are generated for you.
Kvcare HRMS in numbers
See the product, not a mock-up
These are the actual Kvcare HRMS screens. They run a second, smaller sample company, 65 people across four sites, through its October payroll.
One run for every site, locked before money moves
Gross, deductions and net for every employee, with PF ECR, ESIC and bank files a click away once the run is locked.
Open the full screenOne system, every desk in the company
Corporate HR, site teams on the shop floor, finance and every employee work from the same records, each seeing what they need.
HR heads: Every joiner, letter and approval in one file
Offers, documents, statutory joining forms and appointment letters live with each employee, from day one to full and final.
- Offer and appointment letters on your letterhead
- Probation, appraisal and exit workflows
- Audit trail on every change
Site HR: Attendance from the shop floor, locked on time
Biometric or face punches, rotating rosters and night shifts that cross midnight, finalised and locked by each site before payroll runs.
- Roster planner with rotations and coverage checks
- Missed-punch regularisation and overtime with approval
- Corrections after the lock, carried into payroll as arrears
Founders and finance: Know the cost before you approve
Payroll cost by site and department, statutory outgo for PF, ESIC and TDS, and a variance check against last month, before anyone signs off.
- Cost per site and department
- Month-on-month variance flags
- Paid runs that never change; corrections come as arrears
Employees: Answers without asking HR
Payslips, leave, shifts, expenses and loans on the Kvcare HRMS app (Android and iOS), with tax regime choice, investment proofs and Form 16 on the web.
- Payslips and salary history any time
- Leave, shift swaps and overtime requests
- Face punch from the phone, where the company turns it on
Built for companies with people in many places
Multi-state payroll is hardest where people work in shifts, across plants, project sites and offices. Kvcare HRMS is built for that, from factory floors to software teams.
Manufacturing & textiles
Construction & projects
Field supervisors & site teams
Software, IT & servicesOur clients
Companies that run HR and payroll on Kvcare HRMS.
October's TDS on the 7th, PF and ESIC on the 15th
The dates we work to
Statutory deadlines don't move. Kvcare HRMS prepares the files each one needs from the payroll you've already locked.
- 7th, monthlyTDS deposit on last month's salaries (30 April for March)
- 15th, monthlyPF ECR file and ESIC contribution for last month
- Per stateProfessional tax and Labour Welfare Fund, on each state's slabs and schedule
- QuarterlyForm 24Q TDS return: 31 Jul, 31 Oct, 31 Jan and 31 May
- 15 JuneForm 16 for every employee
Due dates as per current rules. Check your state's PT and LWF schedule.
From offer letter to full and final
One system for the whole employee file. Every module shares the same records, approvals and audit trail.
Month-end shouldn't be a fire drill
Most Indian payroll still runs across a salary sheet, a biometric export, a slab table nobody has updated, and a WhatsApp group for approvals. The mistakes show up when the CA does.
- Salary_sheet_v7_FINAL.xlsx
- Biometric export from the Vizag site
- PT slab table, Maharashtra (2019)
- Leave approvals on WhatsApp
- Offer letter template.docx
- The CA's email about last quarter
All of it becomes one Kvcare HRMS file. Verified
Every figure shows its working
Kvcare HRMS keeps statutory rules as dated settings, so each deduction carries the rule and the period it came from. When a rate changes, it's a setting, not a software update.
Sample payslip lines
Questions HR teams ask us
Straight answers on state rules, biometric attendance, locked runs, tax regimes and moving off Excel.
Ask us in a demoSee your own month, already checked
Book a 30-minute walkthrough. Bring your sites and your salary structure; we'll show you a payroll run on them.
Your employees get the Kvcare HRMS app on Android and iOS too: payslips, leave and shifts in their pocket.