One file for every employee

Your organisation as it really is: corporate office and sites, each in its own state, with the people, grades and rules that belong to them.

• Locations, departments, designations and grades
• Employee master with PAN, Aadhaar, UAN, ESIC IP and bank details
• Employee types that set pay and statutory rules: permanent, contract, consultant, intern, daily wage
• Employee ID patterns per company, such as PUN-0142

An approved requisition becomes a job post, an applicant becomes an employee, and nobody re-types their details along the way.

• Job requisitions with budget, priority and approval
• Public careers page and apply links
• Pipeline from applied to joined, with interview evaluations
• Offer letters with CTC breakup, dual approval and expiry

Built for sites that run round the clock, where a night shift ends the next morning and still counts as one working day.

• Import of biometric punch files, with first-in and last-out pairing
• Face punch from the mobile app or a shared kiosk, with the employee's consent
• Attendance policies for late arrival, early exit and half days
• Missed-punch regularisation and an exceptions queue for HR

Plan who works which shift before the month starts, and let the rules catch a bad roster before the site does.

• Roster planner for a site, department or team
• General, morning, evening and night shifts, with rotation patterns
• Labour-rule and coverage checks on every roster
• Import a roster from Excel

The rest of the employee's story, recorded as carefully as their pay.

• Appraisal cycles and appraisal letters
• Performance improvement plans
• Training records
• Increments and promotions, flowing into payroll

Employees handle their own requests on the web portal or the Kvcare HRMS app (Android and iOS), so HR stops being a help desk.

• In the app: payslips, salary details and documents
• In the app: leave, attendance, shifts, overtime and face punch
• In the app: expenses, loans, salary advances and assets
• In the app: holidays, announcements and notifications

Letters on your letterhead, generated from the record rather than copied from last year's Word file.

• Editable templates for offer, appointment, appraisal and other letters
• Your logo and details on every letter, as PDF or Word
• Automatic emails you can edit
• Register of every letter issued

The everyday company noticeboard, in the same system as pay and attendance.

• Announcements to the whole company, a site or a department
• Company policies employees read and find in one place
• Assets issued to employees, and returned with their condition noted
• Helpdesk tickets for HR and payroll questions

Approvals follow your hierarchy, not a WhatsApp thread.

• Multi-level approval flows for leave, expenses, offers, documents and more
• Email notifications at every step
• Audit log of who approved what, and when

More than 45 registers, MIS reports and statutory files, each exportable to Excel or PDF.

• Payroll, consolidated payroll, wage and bank transfer registers
• PF, ESIC, PT, LWF and TDS files in each portal's format, with exception reports
• Headcount by location and grade, joiners and attrition
• Attendance, absenteeism, late arrivals, leave and overtime